The Basics of Work Accommodation

Input Screens Used to Record a Claim

Description Screen

Summary of the Program

Term of Program and Results are from tables that are defined by the user

Diagnosis, Condition

Condition, Body Part is table driven.

Program Phase

You can establish work phases to track the employee’s progress.

For each phase you can identify the employee’s work restrictions.

For each phase you also identify the employee’s work restrictions:

Comments

· You may enter ongoing comments or notes. Each comment is stamped with the user along with the date and time entered. Once a comment has been entered and the user exits from the screen, the comments cannot be changed.

Calendar of Modified Work Time

The system will record the hours the employee worked while on Modified duties or hours.

Site Modifications

Record all changes (and costs) made to accommodate the employee’s reduced abilities.

Days, Total Site Costs and Other Costs

REVIEW DATES

· You may enter tasks that have to be done in relation to this claim. There is a report that provides a list of tasks that have to be done for a time frame.

· You may set up a workflow process. You can predefine standard tasks that must be done for each claim and for each task indicate the number of days after the first day off. When a claim is being recorded, on this screen press the Use Standard Review Dates. The system will load the tasks to be done and determine the date of each task.

Appointments

· You can record all employees activities related to the claim such as hospitalization, rehabilitation, etc.

· Type of Appointment below is from a table as determined by the user.

Vocational Rehabilitation

Form Letters

· The system will allow you set up standard forms letters and indicate where the variables such as name, address, etc are to be placed in the letter.

· It will also track those letters that require a reply from the recipient.

Document Folder

You may copy and paste any pertinent information that came from sources such as emails.

This, along with the Documents Links (see below), gives you the benefit all organizing all of correspondence regarding an event into one central area.

Document Links

· All documents, photos, letters from physicians, insurance companies, etc can be linked to a claimt making them easily accessible.

· To link, or attach a document, simply point to the document on your computer and the system creates a link to it. Even though the document came from your computer, it will be available to all users who have access to this function.

· When you wish to view the document, click on the appropriate line and the actual document will appear for viewing or printing..

User Defined Tables

With the use of tables, Work Accommodation can be customized to suit your needs regarding restrictions, work assignments, term of program, results of program, condition body parts, appointment types, program effectiveness and placement priorities. These table are located on the Menu under Setup, Descriptions.

Managing Programs

As each employee begins Modified Work or modified hours, you add the program to the system. You may have employees who are available for work but are Waiting Placement. These employees should also be recorded as your system will track them to avoid anyone “getting lost in the queue”.

From the menu, click on Manage Program, then New Program.

· Select the employee.

· The first screen that you see is the Description where there are two fields that must be completed.

o Modified Work or Waiting Placement

o Program Start Date or Date Available

All other fields regarding the program are optional.

· When you have completed the first screen, click Index to go to the others screens.

To review, add or change information to a program:

· From the menu, click on Manage Program, then Open Program.

· Select the employee.

· The system will list the employee’s programs, both current and past. Select the program.

· Working from the Directory, go to the desired panels.

· When finished, click Next to see another program or click Exit to return to the menu.

When an employee completes the program (returns to work or leaves indefinitely), enter his/her actual completion date.

When a “modified work” position becomes available, print M68, Waiting Placement. This report will help you determine which employee can be placed in the position.